HCC: Vacancy REF:01/2021

COUNCIL VISION 

The City of Honiara is acknowledge as a clean, safe , harmonious, environmentally responsible, prosperous and resilient capital city providing a high quality of life for its multi-cultural community and its visitors.

COUNCIL MISSION

To work in partnership with the community to deliver a range of high standards facilities and services, and to improve the quality of life for its citizens.

VACANCY NOTICE

SECTION A: POSITION DETAILS – HCC Vacancy REF: 01/2021

Position

No. of Vacant Positions

Division

Grade/Level5

Salary Range

Reports to

Supervises

School Bursar 

Eleven

$33,463.66 – $40,027.52 per Annum

Chief Education Officer (HCCEA)

HCC Education Division

Nil

Section B: Position Objective

The Honiara City Council through the Honiara City Council Education Authority Office is mandated to coordinate school financial resources to ensure accountability, transparency, recording and reporting of school revenues and grants in all HCC Schools. This measure is necessary to ensure that holistic and appropriate practices as stipulated in the financial instructions is adhered in accordance with the disbursement of the school financial resources.

SECTION C: Key Duties

This position is required to undertake the following duties:

1.Liaise with school administration and board in the development and endorsement of an approved school budget

2.Ensure that school transactions correlate to school endorsed budget and financial instructions

3.Collect school revenues, insurance of receipts, balance and deposit to school accounts prior to disbursement.

4.Ensure that all school revenues are deposited in the school accounts prior to their official disbursement

5.Coordinate financial management of school finances

6.Provide timely advice and prioritizing of the school financial resources

7.Collect school registration fees and pay to HCC account division

8.Report monthly disbursement of school financial resources

9.Verify payments, suppliers and receipts of services and goods delivered in schools

10.Liaise with school administration and board in ensuring that school is financially stable

SECTION D: Key Deliverables

The incumbent of this position will have their performance assessed according to following key deliverables:

1.School Financial management Manual, verification tools, materials (receipts) and software are available for use in schools

2.School leaders and senior teachers are trained in school financial management and financial verification tools, manual, and software.

3.HCC schools financial management policy is in place regularly reviewed.

4.School financial disbursement, recording and reporting procedure, tools, software and strategies aligned with best practice and support good outcomes.

5.An effect implementation of the school financial management program with accountability mechanisms in place

6.Clear communication links are established between schools and education authority, HCC MEHRD and the community (stakeholders) through local communication links, media and PTA.

7.Schools receive timely feedback from school financial performance reports

8.An overall work report is submitted to HCCEA or HCC on quarterly basis

9.Committed and a role model to all

SECTION E: QUALIFICATIONS AND CAPABILITIES

Mandatory Qualifications

Certificate or Diploma in Finance or Administration

Desirable Qualifications

Diploma in Finance & Administration

Capabilities Required

Able to provide technical advice and support to principles or school board when requested as part of the supervisory role.

Able to work with school leaders and provide advice or support in best financial management

Comfortable with the use of Microsoft office applications such as Microsoft, excel and access

Capable of understanding the expected outcomes of the Division.

A fair knowledge in Financial management practices (preferable) or able to learn quickly on the job.

A good team leader

SECTION F: Key Selection Criteria:

Suitability for this position will be assessed against the following key selection criteria:

KSC1. Ability to make sound and ethical decision based on best work practices and consultations.

KSC2. Ability to motivate and work with different groups of people to achieve targets

KSC3. Ability to demonstrate strong leadership and commitment to ensure work plans are carried out successfully and within budget.

KSC4. Poses adequate knowledge in financial management procedures and practices.

KSC5. Ability to perform multiple tasks in a timely and effective manner under minimum supervision

KSC6. Must be able to demonstrate a strong commitment to upholding HCC Values and Code of Conduct including high level of work attendance

SECTION G: TERMS AND CONDITIONS

Fortnightly Salary: $1,287.06-$1,539.52

Annual Leave entitlement: 30 days

Other Conditions of service relevant to this position:

Housing allowance (20% of salary)

7.5% of NPF Contribution

Other conditions of service are stipulated under the Staff Instructions.

SECTION H: Closing Date of Applications

Application forms can be collected at the HR Office of the HCC. The closing date of all applications is 4:30 pm on Friday 22nd January 2021. All Applications are to clearly indicate Vacancy Ref:01/2021 and addressed to:

The City Clerk

P.O Box 324

Honiara City Council

Honiara

 

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