Solomon Islands Football Federation: Procurement and Compliance Officer

Location: Honiara, Solomon Islands

Reports to: Finance Manager Purpose of the Role:

The Procurement and Compliance Officer is responsible for ensuring efficient procurement processes, transparency in financial operations, and compliance with SIFF’s internal policies, FIFA, and OFC regulations. This role supports the effective acquisition of goods and services and ensures that procurement activities align with best practices and legal requirements.

Key Responsibilities:

Procurement Management

Implement SIFF’s procurement policies and procedures, ensuring alignment with FIFA and OFC guidelines.

Coordinate procurement processes, including identifying suppliers, soliciting quotations, provide support to relevant SIFF tender committees to evaluate bids where applicable, and preparing contracts.

Maintain a supplier database and develop strong relationships with key vendors.

Ensure that all procurement activities meet value-for-money, quality, and transparency requirements.

Compliance Monitoring

Ensure that SIFF’s procurement processes comply with applicable laws, regulations, and international standards.

Monitor adherence to FIFA, OFC, and SIFF’s compliance policies, particularly in financial and procurement activities.

Conduct regular internal audits to identify risks, ensure accountability, and improve controls.

Financial and Reporting Responsibilities

Assist in preparing procurement budgets, tracking expenditures, and ensuring that procurement activities stay within approved limits.

Prepare and submit procurement reports to the Finance Manager, Head of admin and Finance, CEO and Executive Committee and relevant stakeholders, ensuring transparency in all processes.

Provide documentation and data to support external audits and reviews.

Contract and Vendor Management

Draft, negotiate, and manage contracts with suppliers and service providers, ensuring compliance with agreed terms.

Monitor contract performance and handle any disputes or non-compliance issues.

Ensure timely payment to vendors and service providers, coordinating with the finance team.

Risk Management and Process Improvement

Identify risks in procurement and compliance processes and recommend mitigating strategies.

Develop strategies to improve procurement efficiency and compliance effectiveness.

Stay up-to-date with changes in FIFA and OFC procurement guidelines, as well as local regulatory requirements.

Training and Capacity Building

Provide training to SIFF staff on procurement policies, compliance standards, and financial accountability.

Promote a culture of compliance and ethical procurement within the organization.

Qualifications and Experience:

Minimum of a diploma in Procurement, Business Administration, Finance, or a related field.

Minimum of 3years of experience in procurement, compliance, or financial management, preferably in the public sector or sports organizations.

Knowledge of procurement best practices, local regulations, and FIFA/OFC guidelines is an advantage.

Experience with contract negotiation and vendor management.

Skills and Attributes:

Strong organizational and project management skills.

High attention to detail and ability to manage multiple tasks.

Excellent communication, negotiation, and interpersonal skills.

Strong analytical and problem-solving abilities.

Knowledge of compliance frameworks and risk management.

High level of integrity and professionalism.

Employment Terms:

Full-time position based in Honiara, Solomon Islands.

Competitive salary package based on qualifications and experience.

Occasional travel may be required for training, meetings, or audits.

How to Apply:

Interested candidates should submit their CV, cover letter, and two references to the SIFF General Secretariat by 4.30pm, 22^nd November 2024. Only shortlisted candidates will be contacted.